Legal documentation to the attention of the lawyer and the notary

Welcome to the section dedicated to the legal documentation of the National Bank of Canada. This section gives you access to the Bank’s forms and other documents required to process an application for credit secured by a mortgage for individuals.

A dedicated team is available to answer any questions or assist you at 1 888 849-1422.

The fax number to send your documents to the Bank is the following: 1-866-394-4104 or 514-394-4130.

UPDATES OF THE LEGAL DOCUMENTATION

In Quebec: The following four documents have been updated and will be effective as of February 27, 2017: Mandate to notary immovable hypothec, Preliminary report and request for disbursement by the notary, Notary’s final report, and Additional instructions to notaries for construction hypothec financing / renovation / new construction house.

For more details regarding the changes, you can consult the full communication by clicking on the following link: Letter to notaries QC.

In Canada (excluding Quebec): The following four documents have been updated and will be effective as of February 27, 2017: General instructions for lawyers, Preliminary report and request for disbursement, Final report, and Additional instructions to lawyers, including notaries in British Colombia, for construction mortgage financing / renovation / new construction house.

For more details regarding the changes, you can consult the full communication by clicking on the following link: Letter to jurists CWA.

For any mandates (Quebec and Canada) received prior to that date, you must finalize the transaction using the old forms that are dated April 4, 2016. However, for all mandates received on or after February 27, 2017, the new version of the documents must be used. Thank you for your kind cooperation.

ATTENTION! NOTICE TO LEGAL PROFESSIONALS WISHING TO SEND US DOCUMENTS TO MISSISSAUGA

Starting January 10, 2017, operations in our Mississauga office (110 Matheson boulevard Mississauga Ontario) will be  transferred to our Montreal office, located at 500 Place d’Armes, 13th floor (transit 5495-1), Montreal, Qc. H2Y 2W3. From now on, all documents should be sent to our Montreal office. Please use the new mailing address for all transactions that are finalized before the Mississauga office transfer date, regardless of the address indicated in the instructions. Thank you for your collaboration.

Alberta

Information on your mortgage (brochure 30025)

Certificate of notary public
f. 10732

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433– For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Standard mortgage terms
f. 18955

Mortgage form
f. 18956

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission 
f. 28666

Affidavit of execution appendix a
f. 29190

Consent of spouse and certificate of acknowledgement by spouse appendix b
f. 29191

Dower act affidavit appendix c
f. 29192

Affidavit re reduced fees appendix d
f. 29193

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

 

British Columbia

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Standard mortgage terms
f. 18955

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

 

Manitoba

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report) 
f. 18433 – For any mandates received on or after February 27, 2017.

Standard mortgage terms
f. 18955

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

 

New Brunswick

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Optional mortgage covenants and conditions number NBC-2300
f. 18435

Security agreement
f. 19260

Credit agreement request
f. 25802

Mortgage amending agreement
f. 26138

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

 

Newfoundland and Labrador

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Mortgage
f. 18192

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Affidavit of status appendix a
f. 29187

Affidavit of status - spouses appendix b
f. 29188

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

 

Nova Scotia

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Mortgage
f. 18192

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Affidavit of status appendix a
f. 29184

Affidavit of status - spouses appendix b
f. 29185

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

Ontario

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Standard mortage terms
f.18955

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017. 

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Family law statement appendix a
f. 29189

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

Prince Edward Island

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Mortgage
f. 18192

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 – For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Security agreement
f.19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Affidavit of status appendix a
f. 29186

Additional instructions to lawyers
f .30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977

Quebec

Residential Title Insurance Policy Order - Construction Mortgage NBC

Information on your mortgage (brochure 30025)

Deed of hypothec on immovable property
f. 14596

Hypothec on movable property
f. 15561

Preliminary report and request for disbursement by the notary
f. 17065 – For any mandates received prior to February 27, 2017.

Opinion, commitment and request for disbursement (Preliminary report)
f. 17065 – For any mandates received on or after February 27, 2017. See the note below for the fax number.

Guarantee
f. 18219

Mandate to notary immovable hypothec
f. 25348 – For any mandates received prior to February 27, 2017.
f. 25348 – For any mandates received on or after February 27, 2017.

Notary's final report
f. 25349 – For any mandates received prior to February 27, 2017.

Certificate of publication and confirmations (Final report)
f. 25349 – For any mandates received on or after February 27, 2017. See the note below for the fax number.

Fax transmission
f. 28488

Credit agreement request
f. 28658

Additional instructions to notaries
f. 30428 – For any mandates received prior to February 27, 2017.
f. 30428 – For any mandates received on or after February 27, 2017.

 

Note: The "Opinion, commitment and request for disbursement (Preliminary report / Quebec)" and "Certificate of publication and confirmations (Final report / Quebec)" forms with a bar code on the cover page must be faxed to 1-855-507-7565. To ensure your documents are properly transmitted, please use the page with the bar code as your fax cover page.

 

Saskatchewan

Information on your mortgage (brochure 30025)

General instructions for lawyers
f. 17919 – For any mandates received prior to February 27, 2017.
f. 17919 – For any mandates received on or after February 27, 2017.

Guarantee
f. 18219

Preliminary report and request for disbursement
f. 18433 -– For any mandates received prior to February 27, 2017.

Opinion, undertaking and request for disbursement (Preliminary report)
f. 18433 – For any mandates received on or after February 27, 2017.

Standard mortgage terms
f. 18955

Mortgage form
f. 18956

Security agreement
f. 19260

Mortgage amending agreement
f. 25800

Credit agreement request
f. 25802

Final report
f. 28657 – For any mandates received prior to February 27, 2017.

Certificate of registration and confirmations (Final report)
f. 28657 – For any mandates received on or after February 27, 2017.

Fax Transmission
f. 28666

Affidavit re Homestead Act appendix a
f. 29194

Affidavit of execution appendix b
f. 29195

Consent of non-owning spouse re Homestead Act appendix c
f. 29196

Additional instructions to lawyers
f. 30429 – For any mandates received prior to February 27, 2017.
f. 30429 – For any mandates received on or after February 27, 2017.

Instructions for completing the registration form
f. 30937

Certificate of acknowledgment
f. 30977