The following Notice of Change of Location relates to the Management Proxy Circular of February 27, 2020 (the “Circular”) in connection with the Annual Meeting of Shareholders to be held on April 24, 2020 and should be read in conjunction with the Circular and related Notice of Meeting.
In light of the coronavirus outbreak (COVID-19) and protocols recommended by the authorities, National Bank advises its shareholders that the location of the Annual Meeting of Shareholders has been changed. It will now be held in a virtual meeting setting only through a web-based platform, at the same time and on the same date as planned, namely, 10:00 am EDT on April 24, 2020. Shareholders will also be able to listen in via telephone. It will be impossible to attend the Annual Meeting in person. This decision was made to be proactive in protecting the health of everyone who participates in the Annual Meeting.
Voting online at the virtual meeting
Registered shareholders and duly appointed proxyholders will be able to participate in the Meeting, ask questions and vote their shares in real time on the day of the Annual Meeting through a web-based platform. To access the platform, related instructions and dial-in information, please go to our Annual Meeting webpage. Please check our website in advance and regularly for additional information regarding the Annual Meeting.
Voting in advance
However, we strongly encourage shareholders to vote in advance using one of the methods described in the Voting Instruction Form or the Form of Proxy. The deadlines to vote in advance are:
- Registered holder: April 22, 2020 5:00 p.m. (EDT)
- Beneficial owner: April 21, 2020 5:00 p.m. (EDT)
The Voting Instruction Form and the Form of Proxy will not be updated to reflect the change in location and the new method of voting but are still valid to vote in advance of the Annual Meeting.